Across all industries, importers and exporters face a problem: demurrage fees. It’s often a surprise for shippers due to the suddenness and financial loss. Careful planning and monitoring of loading and unloading operations and the drayage process can help shippers avoid demurrage charges.
What is Demurrage?
Demurrage is a fee charged by a carrier, port, or railroad company for storing containers or rail cars that exceed the free time offered for loading and unloading. Once the free time is expired, the shipper gets charged a daily demurrage fee until the cargo leaves the terminal.
The available time for demurrage to kick depends on the location. Shipments that arrive via plane or train have 48 hours of free storage time, whereas port times typically range from four to seven days. All ports of entry have differing policies, so you should research the port’s policy before shipping. Charges differ based on the terminal or carrier and can range from $75 to $150 per container, per day, during the first five days, with additional fees added the longer the container stays.
Demurrage Fees vs. Detention Fees
Ports collect demurrage fees related to cargo in the container or railcar. They charge a fee for storing containers with freight that exceeds the free time at the terminal.
Detention fees (per diem) are associated with equipment and collected by a freight carrier company. It gets charged when the shipper keeps the container beyond free time or when the trucker waits extra time while loading or unloading containers.
Causes of Demurrage
Even when shippers do their best to schedule and unload freight and have prepared all necessary paperwork, external factors can be uncontrollable and affect deadlines, which leads to demurrage. Late freight or custom release of containers, damaged containers, or overweight containers are common reasons a shipper could get charged a demurrage fee.
Shipping mistakes trigger the most common reasons for demurrage. Here are some of the leading causes of demurrage.
If the shipper paid for only part of a shipment, the vessel could refuse to release the freight until paid in full. Any delay in payment will lead to cargo detention at the port, which in turn causes demurrage charges.
Shippers may fail to prepare all initial documents for the clearing customs process because the procedures can be confusing for new shippers. Shippers need four documents to clear shipments through US Customs: a Commercial Invoice, a Bill of Lading (BOL) or Airway Bill, a Packing List, and an Arrival Notice. Although, some specific goods require additional documents. Without these documents, demurrage charges can occur.
Late Receipt of Documents
When you’re shipping with a company, you need paperwork. However, if the required documents, such as the BOL, Certificate of Origin, or Packing Lists, arrive late, demurrage fees arise. Even though it’s sometimes impossible to avoid delays, being proactive when filing paperwork helps avoid demurrage.
The Receiver is Unreachable
Bumps can occur in the shipping process, such as being able to reach the receiver. Sometimes, it isn’t easy for the shipper to get ahold of the consignee named on the BOL. In this case, the shipper and receiver often abandon the cargo and typically forget to tell the shipping line. Since communication stops with the shipping line, they usually assume someone will come to collect the release of items. When no one receives the items, the shipping line has the right to hold the freight forwarder liable for the unclaimed cargo, which leads to demurrage fees.
6 Tips for Dealing with Demurrage
- Share cargo and shipment delivery instructions with all parties (carrier, vendor, third-party provider) to ensure a smooth loading and unloading process and avoid delays.
- Provide a backup plan for the carrier’s driver in case of port congestion – have alternative routes for a tight situation and be able to adjust.
- Remember, large shippers can ask for extended free time at some ports (prominent shipper status starts at a volume of 800 containers a year).
- Understand all required documents. For added clarity, consider hiring an experienced freight broker or customs agent to help eliminate paperwork-related problems.
- Consider the automation of demurrage management by monitoring the cargo as they move through facilities.
- Advanced planning and streamlining trading processes are the best tools to minimize the risk of demurrage charges.
Work With a Reliable Company
PLS Logistics Services is an experienced third-party logistics company dedicated to helping countries cut costs on transportation. At PLS, we understand that moving freight can be stressful, so we work with you to provide you with a smooth shipping process. PLS will work to provide on-time deliveries for all your shipments, so you don’t have to worry about demurrage fees. Contact us with questions about your company’s shipping process – we are here to help. Once you’re ready to ship, get a quote!